Syntax
IF(logical_expression, value_if_true, [value_if_false])
- logical_expression—The expression to evaluate. Must be true or false.
- value_if_true—The value or formula to return if the logical expression is true.
- value_if_false—[optional]The value or formula to return if the logical expression is false. If omitted, a blank value is returned.
Sample usage
IF([Due Date]1 > [Due Date]2, "Date 1 is Larger", "Date 2 is Larger")
Usage notes
- You can nest IF functions to perform multiple logical evaluations.
- Smartsheet reads the IF statements in the formula from left to right, displaying a value based on the first expression to evaluate to true. When nesting IF functions, the optional return_if_false will be returned only if all logical expressions evaluate to false.
Examples
This example references the following sheet information:
| Row # | Item Number | Status | Order Date | In Stock? |
|---|---|---|---|---|
| 1 | C001 | Green | 12/15/19 | true |
| 2 | C002 | Red | 12/12/19 | false |
| 3 | C003 | Yellow | 12/15/19 | true |
| 4 | C004 | Green | 12/20/19 | true |
Given the table above, here are some examples of using an IF() function in a sheet:
| Formula | Description | Result |
|---|---|---|
| =IF([Status]1 = "Red", "At Risk", "On Time") | IF the "Status" column row 1 equals “Red”, return the value "At Risk”, if not return the value “On Time”. | On Time |
| =IF([Order Date]2 < TODAY(), "Red", IF([Order Date]2 > TODAY(), "Yellow", IF([Order Date]2 = TODAY(), "Green"))) | IF the “Order Date” column row 2 is less than TODAY, return a “Red” value. IF the “Order Date” column row 2 is greater than TODAY return a “Yellow” value. IF the “Order Date” column row 2 equals TODAY return a “Green” value. | Red |
| =IF([Order Date]3 < TODAY(), "Red", IF(AND([Order Date]3 >= TODAY(), [Order Date]3 < TODAY(+7)), "Yellow", "Green")) | IF the “Order Date” column row 3 is less than TODAY return a “Red” value. IF the “Order Date” column row 2 is greater than or equal to TODAY, AND less than the next 7 days, return a “Yellow” value. If neither applies return the value “Green”. | Yellow |
| =IF(COUNTIF([Item Number]:[Item Number], [Item Number]@row) > 1, 1, 0) | Search for duplicates: IF the "Item Number" column has more than one instance of the current row's Item Number, then check a checkbox on this row. Otherwise, if there are no duplicates, do not check the checkbox. | No rows checked |
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